What Inventory Software Costs for a 10-Truck Service Fleet

Count phones, not hopes

Ten trucks usually means ten techs plus two office users. That is twelve humans who should touch inventory. If you only buy four seats, you will not have twelve sources of truth. You will have four plus folklore.

Price every option as if all twelve people are in. Anything else is a demo price.

The per-user stack

A $49/user/month inventory add-on is $7,056 a year for twelve people. A $29 seat is still $4,176. Folder apps in that range add up the same way. FSM inventory “included” is inside a $200+/user suite — you are paying it, just on a different line.

None of those numbers include the supply-house runs you will still make if techs are not in the app.

The yearly fleet stack

FleetStock Unlimited is $249 once a year for the company. Twelve people. Same scanner. Same vans. The 14-day trial is how you prove scans happen before you spend even that.

Add labels and a couple of hours of setup. You are still looking at less than one emergency week of wasted parts at a 10-truck shop.

What actually dwarfs the software bill

One unused $300 board per truck is $3,000 sitting in the lot. One missed capacitor on an invoice per tech per week is real money. One extra supply-house hour a day across the fleet is payroll you cannot get back.

Buy the tool that reduces those. Do not buy the tool that looks busy in a screenshot.

A 90-day payback test

Week 1–2: one van live. Week 3–6: whole fleet scanning. Week 7–12: used-vs-billed meeting. If recovered parts and avoided runs do not exceed $249, look at the habit, not the invoice. The software is not the expensive part of this story.

Write the test down before you start so nobody moves the goalposts. Then run it. Then decide to keep the yearly plan — which is the plan you already understood on day one.

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